On average, an email inbox has more than 1,600 unread emails hanging out waiting to be dealt with. If this is your view every day (multiple times a day), you're likely to feel stressed and overwhelmed by the sheer volume of things you need to get through.
The good news is that chances are most of those emails aren't critical and are actually spam or junk. But figuring out what is important is too complicated of a task. Most people continue to put it off until those numbers are even bigger and more stressful.
Once you learn how to organize your email, you'll never have to deal with this issue again. This guide will help you develop a strategy and plan to keep your email inbox in check.
Just like dealing with all of the paper that enters your home or office, the first step in dealing with your email is creating an effective filing system. This will allow you to sort through emails as they come in to remove them from your inbox but still be able to easily find them when you need to refer back.
Your filing system should be customized to the type of emails you get but several categories of types (like work, kids, hobbies) are a good place to start.
The biggest hurdle you'll face will be trying to organize your inbox (and keep it that way!) is the time it takes to go through all the non-important emails and get rid of them. Junk mail and promotions make up a huge portion of the mail sent out each day and they clutter up your inbox. Using a tool like Trimbox will help you quickly spot messages that can be deleted and then unsubscribe you to avoid the problem in the future.
Even the best inbox organization system won't do you any good if you don't keep up with it on a regular basis.
Try to avoid accessing your email when you don't have the time to actually deal with managing incoming messages. Finding a balance between being in your inbox too often and keeping up will help you manage your stress and overwhelm much easier. A few extra steps each time will prevent you from getting to that out-of-control place again.
Before you figure out how to organize your email, there's always a nagging feeling in the back of your mind that you might be missing something. It can be frustrating to know there's information in your inbox but you just can't find it.
Getting an email organization system in place will alleviate all of these issues for you at once. Instead of always feeling behind, you'll feel accomplished every time you open up your email. It takes a little effort upfront to get in your groove and then every day after that will be a breeze!
If you're interested in learning how Trimbox can help you accomplish your goals, install the app today!